Cocktail Parties & Receptions in Sag Harbor, NY

For a plated dinner, 8–10 servers (one per 10–12 guests, one per 8 for a complex menu) and two bartenders (one per 50); for a buffet, 4–5 servers (one per 20–25) and the same two bartenders; for a standing cocktail party, one server per 20–25 and one bartender per 50, one per 40 on a hot night. In the kitchen, one chef per 40 covers plated, one per 50 buffet, one per 60 for cocktail service, with a head chef above 75 guests. One East Hampton caterer publishes its own version: one staff member per 10–12 guests, a four-person minimum and five-hour minimum shifts. A New York staffing agency lists waitstaff at $27 an hour, bartenders at $30, a captain at $35 and a chef at $50, with five-hour minimums.

Usually not. The administrative or service fee, 15–25% across the market and 20% at two named Hamptons caterers, covers coordination, insurance, kitchen staff and vehicles; one Bridgehampton caterer says in writing that it is not a gratuity for the service staff. Gratuity is a separate line: one East Hampton caterer adds 15%, another leaves it discretionary. New York taxes the whole catering charge, and a mandatory gratuity escapes the 8.75% Suffolk sales tax only if it is separately stated, called a gratuity, and paid entirely to the staff; a service charge by any other name is taxed. If your proposal has a service charge and no gratuity line, ask what the staff receive.

You tell us about the event once: what it is, when, roughly how many, where in the Hamptons, and the style if you have a preference. We put you in touch with one caterer who does that kind of event at that size in that town, insured and cooking from a permitted kitchen, and they call you within one business day. From there it is their tasting, their proposal, their contract and their staff. It is free for hosts; participating caterers pay us a referral fee for the introduction. We are not a caterer and we do not sell your details; the one company we send you to is the only one that gets your number. We cover 9 South Fork towns and 6 kinds of events.