Town of Southampton
Cocktail Parties & Receptions in Southampton, NY
A cocktail party in Southampton runs $3–7 a piece for passed food, about $25 a guest for a two-hour cocktail hour, and $25–150 a guest for the bar depending on beer-and-wine or a premium open bar, with one bartender per 50 guests. Tell us the date, the headcount and where in Southampton; one insured, permitted caterer who staffs standing parties well calls within one business day.
Last updated · Reviewed by Sagaponack Catering Co.
A cocktail party in Southampton is the event that fits every house: forty on a deck, two hundred on a lawn, the same passed food and more bartenders. We put Southampton hosts in touch with one caterer who staffs a standing party properly, and we publish what the pieces and the pours cost.
Cocktail parties in Southampton: what's different here
Gilded-age estates on the ocean lanes with lawns that take a benefit tent for 300, village houses north of the highway that seat forty, and the institutions in between: the Southampton Arts Center on Jobs Lane, the private clubs on the beach and Cooper’s Beach itself.
Southampton hosts cocktail parties on estate lawns with a tent for the bar and on village porches for thirty; the difference is whether the caterer brings a kitchen trailer or a hot box, and we choose the company by which house it is.
Inside the Village, incorporated in 1894, any tent or shelter at a special event on the ocean beach needs a permit from the Village Fire Marshal; Cooper’s Beach at 268 Meadow Lane is the Village’s, a Village beach parking permit is $750 a season for non-residents, and the Town and Village permit systems do not cross. Southampton is the oldest and largest community of the Hamptons summer colony, with an estate section south of the highway on 3- and 5-acre country-residence zoning, a Town population of 69,036 at the 2020 Census (up 21.6%) and a summer swell the Town itself puts at almost 3.5 times the winter population.
Event and tent permits in Southampton run through the Town of Southampton Fire Prevention Office in Hampton Bays (special events and tents) outside the village; the Village of Southampton Fire Marshal and Village Clerk inside it; the caterer we put you in touch with has worked with them before, and this page says when a permit is likely to apply.
How it works
Tell us about the event once. One insured, permitted caterer who works Southampton and handles cocktail parties regularly contacts you within 1 business day. Free for hosts, no spam calls.
FAQ
Cocktail parties questions
How many servers and bartenders do I need for 100 guests?
For a plated dinner, 8–10 servers (one per 10–12 guests, one per 8 for a complex menu) and two bartenders (one per 50); for a buffet, 4–5 servers (one per 20–25) and the same two bartenders; for a standing cocktail party, one server per 20–25 and one bartender per 50, one per 40 on a hot night. In the kitchen, one chef per 40 covers plated, one per 50 buffet, one per 60 for cocktail service, with a head chef above 75 guests. One East Hampton caterer publishes its own version: one staff member per 10–12 guests, a four-person minimum and five-hour minimum shifts. A New York staffing agency lists waitstaff at $27 an hour, bartenders at $30, a captain at $35 and a chef at $50, with five-hour minimums.
What is the service charge on a Hamptons catering proposal, and is it a tip?
Usually not. The administrative or service fee, 15–25% across the market and 20% at two named Hamptons caterers, covers coordination, insurance, kitchen staff and vehicles; one Bridgehampton caterer says in writing that it is not a gratuity for the service staff. Gratuity is a separate line: one East Hampton caterer adds 15%, another leaves it discretionary. New York taxes the whole catering charge, and a mandatory gratuity escapes the 8.75% Suffolk sales tax only if it is separately stated, called a gratuity, and paid entirely to the staff; a service charge by any other name is taxed. If your proposal has a service charge and no gratuity line, ask what the staff receive.
How does Sagaponack Catering Co. work?
You tell us about the event once: what it is, when, roughly how many, where in the Hamptons, and the style if you have a preference. We put you in touch with one caterer who does that kind of event at that size in that town, insured and cooking from a permitted kitchen, and they call you within one business day. From there it is their tasting, their proposal, their contract and their staff. It is free for hosts; participating caterers pay us a referral fee for the introduction. We are not a caterer and we do not sell your details; the one company we send you to is the only one that gets your number. We cover 9 South Fork towns and 6 kinds of events.
Services
More in Southampton
Wedding Catering in Southampton
Hamptons wedding catering from $150 to $400+ a head, the fee and tax lines that follow, the staffing behind a plated dinner for 150, and the 18-to-24-month calendar for a summer Saturday.
Rehearsal Dinners & Welcome Parties in Southampton
The Friday of a Hamptons wedding weekend: a seated dinner for 30 at the house, a clambake for 80 or a welcome party for the whole list. Formats, 2026 costs, minimums and the traffic that decides the start time.
Private Dinner Parties in Southampton
Eight, twelve or twenty-four at the table at the house: private-chef packages from $700 to $4,500 all-in, what a caterer does differently, how much notice each needs, and the August surcharge.
Corporate & Foundation Events in Southampton
New York City pricing applies out east: $65–275 a person across formats, lunches at $35–75, gala dinners at $95–275, receptions at $110–130 plus the bar. Lead times, the summer calendar, the permits.
Holiday & Off-Season Parties in Southampton
The other eight months: Thanksgiving, December parties, New Year’s Eve, Presidents’ Day and spring. Why winter is easy to book and hard to staff, the lead times, and the menu when the farm stands are closed.
Book a caterer in Southampton
Ninety seconds: the event, the date, the headcount, the town. One insured, permitted Hamptons caterer who does this kind of event calls you within one business day. Free for hosts; nobody else gets your number.
We use what you send us only to put you in touch with the right caterer. Never sold, never used for marketing. Privacy policy.