Town of Southampton
Holiday & Off-Season Parties in Southampton, NY
A holiday or off-season party in Southampton is priced like summer, $150–400+ a person catered or $700–4,500 all-in for a private-chef dinner of 4–24, without the July 4, August and Labor Day surcharges, and wants 3–4 weeks’ notice in December. Tell us the date, the headcount and where in Southampton; one caterer with a winter crew calls within one business day.
Last updated · Reviewed by Sagaponack Catering Co.
A holiday or off-season party in Southampton is the easiest booking of the year and the hardest to staff, because the summer crews are gone and half the restaurants are closed. We put Southampton hosts in touch with one caterer who keeps a winter kitchen, and we say what changes in price and notice.
Holiday parties in Southampton: what's different here
Gilded-age estates on the ocean lanes with lawns that take a benefit tent for 300, village houses north of the highway that seat forty, and the institutions in between: the Southampton Arts Center on Jobs Lane, the private clubs on the beach and Cooper’s Beach itself.
In Southampton the winter party is at the house: the village houses for twenty, the estates for a tented, heated hundred, and a caterer who keeps a year-round crew for both.
The Town of Southampton’s special-events chapter (283) is written for events open to the public or advertised in advance, on public or private property, so a private party at a private house generally falls outside it; but any event expecting more than 50 people owes the Fire Marshal written notice 48 hours ahead, and the Fire Prevention Office in Hampton Bays issues the tent permit (form CP-373) that any tent over 200 square feet needs, as the code is summarised. Tents may not go in a driveway or anywhere that blocks emergency access, and a permitted event carries a liability policy naming the Town as additional insured, with liquor liability added if alcohol is served and cover running through set-up and breakdown.
Event and tent permits in Southampton run through the Town of Southampton Fire Prevention Office in Hampton Bays (special events and tents) outside the village; the Village of Southampton Fire Marshal and Village Clerk inside it; the caterer we put you in touch with has worked with them before, and this page says when a permit is likely to apply.
How it works
Tell us about the event once. One insured, permitted caterer who works Southampton and handles holiday parties regularly contacts you within 1 business day. Free for hosts, no spam calls.
FAQ
Holiday parties questions
How far in advance should I book a Hamptons caterer?
For a summer wedding, 9–12 months for the caterer and 18–24 months for a Saturday at a venue that hosts weddings; the average American engagement is 15 months, and the Hamptons calendar is shorter than that. For a corporate gala or conference, 6–12 months; a retreat, client dinner or holiday party, 4–6 months; 50–100 guests, 4–8 weeks. For a dinner party under twenty, two to three weeks, with 48–72 hours possible for a simple menu and three to four weeks in December or for a Friday. Off-season weddings (January to March) want six months rather than a year. A third of all catering orders nationally land in the fourth quarter, so a December party is a September booking.
Read the full answer →Plated, family-style, buffet or stations: which is right for a Hamptons event?
Plated is the most staff (one server per 10–12 guests, one chef per 40 covers) and the most control, at $70–150 a person nationally; buffet is the least staff (one server per 20–25, one chef per 50) at $40–90; stations run $35–65 at the budget end and $175–350+ for chef-driven live stations, and cost more in chefs than servers; family-style sits between plated and buffet and its national pricing is genuinely inconsistent across sources. In the Hamptons all four land inside the $150–400+ local range for a wedding. The private house decides more than the budget does: a plated dinner for 150 needs a finishing kitchen and a tent for it; a buffet needs the space for the line; stations need the power.
How does Sagaponack Catering Co. work?
You tell us about the event once: what it is, when, roughly how many, where in the Hamptons, and the style if you have a preference. We put you in touch with one caterer who does that kind of event at that size in that town, insured and cooking from a permitted kitchen, and they call you within one business day. From there it is their tasting, their proposal, their contract and their staff. It is free for hosts; participating caterers pay us a referral fee for the introduction. We are not a caterer and we do not sell your details; the one company we send you to is the only one that gets your number. We cover 9 South Fork towns and 6 kinds of events.
Services
More in Southampton
Wedding Catering in Southampton
Hamptons wedding catering from $150 to $400+ a head, the fee and tax lines that follow, the staffing behind a plated dinner for 150, and the 18-to-24-month calendar for a summer Saturday.
Rehearsal Dinners & Welcome Parties in Southampton
The Friday of a Hamptons wedding weekend: a seated dinner for 30 at the house, a clambake for 80 or a welcome party for the whole list. Formats, 2026 costs, minimums and the traffic that decides the start time.
Private Dinner Parties in Southampton
Eight, twelve or twenty-four at the table at the house: private-chef packages from $700 to $4,500 all-in, what a caterer does differently, how much notice each needs, and the August surcharge.
Cocktail Parties & Receptions in Southampton
Passed hors d’oeuvres at $3–7 a piece, a cocktail hour at about $25 a guest, a full standing reception at $110–130 before drinks, the bar packages, and the staff a party of 80 on a lawn actually needs.
Corporate & Foundation Events in Southampton
New York City pricing applies out east: $65–275 a person across formats, lunches at $35–75, gala dinners at $95–275, receptions at $110–130 plus the bar. Lead times, the summer calendar, the permits.
Book a caterer in Southampton
Ninety seconds: the event, the date, the headcount, the town. One insured, permitted Hamptons caterer who does this kind of event calls you within one business day. Free for hosts; nobody else gets your number.
We use what you send us only to put you in touch with the right caterer. Never sold, never used for marketing. Privacy policy.